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Ergonomic Workstation Assessment

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Section 1 of 6: Workstation Setup

Workstation Setup

Assess monitor position, desk height, and document placement.

Note on Usage

This assessment is based on OSHA voluntary ergonomics guidance for computer workstations (OSHA eTool). No enforceable federal ergonomics standard currently exists for general industry — the 2001 OSHA ergonomics standard was repealed by Congress. Completing this assessment does not guarantee a hazard-free or injury-free workstation; the employer remains responsible for addressing identified risk factors.

Identify the workstation or the employee assigned to it.

Monitor top is at or slightly below seated eye level

Looking straight ahead, the user's eyes should meet the top third of the screen — not looking up to see the top. If the monitor is too high, the user must extend the neck backward; if too low, the user must flex the neck forward. Both increase MSD risk.

Monitor is at arm's length from the user (approximately 20–40 inches)

Have the user sit in normal posture and extend one arm toward the monitor — fingertips should nearly touch the screen. Closer than 20 inches increases eye strain; farther than 40 inches causes users to lean forward.

Monitor is directly in front of the user (no sustained neck rotation to view it)

Side-mounted monitors used as primary displays require constant neck rotation — a significant MSD risk factor. Secondary monitors are acceptable off-center if used intermittently.

Monitor tilted to minimize glare from windows or overhead lights

The user should not be directly facing a bright window. Tilt the monitor slightly back or reposition to reduce glare. Anti-glare screens are an alternative.

Work surface height allows forearms to be roughly parallel to the floor when typing

If the desk is fixed-height and too high, a chair raise or keyboard tray may be needed. If too low, the user rounds forward. Elbows should be close to the body at approximately 90 degrees.

Frequently referenced documents are held in a document holder between keyboard and monitor

Documents flat on the desk require repeated neck flexion. A document holder at near-monitor height reduces neck movement. Mark N/A if the employee rarely works from paper documents.

Photo — full workstation view from the side

Capture the user seated in normal posture with the monitor, keyboard, and chair all visible.

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