Free inspection template
Move-In / Move-Out Condition Report — Free Template
Run this Move-In / Move-Out Condition Report from your phone — online or offline — and get a finished PDF report when you're done.
Overview
What is A Move-In / Move-Out Condition Report?
A Move-In / Move-Out Condition Report is a structured checklist that helps inspectors systematically verify compliance with the relevant standards or operational requirements. Completing the inspection on mobile produces a timestamped PDF that can be shared immediately with clients or management.
The checklist
Every checkpoint, in full
A read-only preview of the live template. Clone it to run the inspection on mobile, where each item records Pass, Fail or N·A with optional photos and notes.
Inspection Information
13 checksNOTENote on Usage
This condition report follows the HUD Form 52580 inspection structure and supports security-deposit and landlord-tenant documentation. It does not by itself constitute compliance with your state's landlord-tenant or security-deposit law; the parties remain responsible for following applicable statutes and the lease.
NOTELinking the move-in report
For deposit and legal defensibility, record the matching move-in report below so the two condition records can be cross-referenced.
Type of inspection
Move-in report ID
Find this as the Report ID on the cover page of the move-in report (e.g. A1B2C3D4).
Move-in inspection date
Format: YYYY-MM-DD.
Move-in inspector or reference notes
Full property address (street, city, state, zip)
Housing type
Year built (if known)
Number of bedrooms
Number of bathrooms
Dining room present?
Basement, utility, or laundry room present?
Garage, carport, or assigned parking space?
Outdoor area (yard, balcony, patio)?
Parties
4 checksTenant name(s)
Landlord or property manager name
Lease start date (or anticipated)
Tenant email (for report delivery)
Utilities & Meters
6 checksElectric meter reading + meter ID
Photo of electric meter
Gas meter reading + meter ID (if applicable)
Photo of gas meter (if applicable)
Water meter reading or sub-meter (if separately billed)
Heat and hot water functional at the time of inspection?
Lead-Based Paint
2 checksAll painted surfaces are free of deteriorated paint?
Pass: no peeling, chipping, or flaking paint anywhere. For pre-1978 units, deteriorated paint is a hazard.
Tenant received the EPA "Protect Your Family from Lead in Your Home" pamphlet?
Required by 24 CFR §35 for pre-1978 properties.
Living Room
8 checksWall condition
Floor condition
Ceiling condition
Window condition
Electrical outlets, switches, and light fixtures functional?
Smoke detector present and functional (test button) in this room or adjacent area?
Pre-existing damage or notes
Photo of living room
Dining Room
6 checksWall condition
Floor condition
Ceiling condition
Electrical outlets, switches, and light fixtures functional?
Pre-existing damage or notes
Photo of dining room
Kitchen
12 checksWall condition
Floor condition
Counters and cabinets condition
Stove / range with oven present and functional (all burners + oven)?
Refrigerator present and cooling (incl. freezer)?
Sink drains; faucet provides hot and cold water; no visible leaks under sink?
Dishwasher functional (if present — mark N/A if none)?
GFCI-protected outlets within 6 ft of sink?
Adequate ventilation (range hood, window, or exhaust fan)?
Pre-existing damage, missing items, or notes
Photo of kitchen — overall
Photo of stove and refrigerator (interior of fridge included)
Bedroom 1
9 checksWall condition
Floor condition
Ceiling condition
Window condition
Electrical outlets, switches, and light fixtures functional?
Smoke detector present and functional in this bedroom?
Closet doors and tracks operate properly?
Pre-existing damage or notes
Photo of bedroom 1
Bedroom 2
7 checksWall condition
Floor condition
Ceiling condition
Electrical outlets, switches, and light fixtures functional?
Smoke detector present and functional?
Pre-existing damage or notes
Photo of bedroom 2
Bedroom 3+
6 checksBedroom 3 — wall condition
Bedroom 3 — floor condition
Bedroom 3 — ceiling condition
Bedroom 3 — electrical and smoke detector functional?
Pre-existing damage, notes, and condition for bedrooms 4+ if any
Photo of bedroom 3
Bathroom 1
9 checksWall and ceiling condition
Floor condition (incl. signs of water damage)
Toilet flushes properly, no leaks at base or tank?
Sink drains; hot and cold water from faucet; no visible leaks?
Shower/tub drains; hot and cold water; no visible leaks?
Exhaust fan or window for ventilation?
GFCI-protected outlets near sink?
Pre-existing damage or notes
Photo of bathroom 1
Bathroom 2+
6 checksWall and ceiling condition
Floor condition
Toilet, sink, and shower/tub functional with no leaks?
Ventilation and GFCI outlets present?
Pre-existing damage, notes, and condition for additional bathrooms if any
Photo of bathroom 2
Hallways, Stairs & Common Areas
4 checksWall and floor condition in hallways
Interior stairs (if any) have handrails and treads in good repair?
Hallway lighting functional?
Smoke detector(s) on each level outside sleeping areas?
Basement / Utility Room
6 checksOverall condition
Water heater present, functional, no leaks?
Washer and dryer hookups or units functional (if provided)?
No standing water, dampness, or musty odor?
Notes (HVAC unit condition, sump pump, etc.)
Photo of basement / utility room
Garage / Parking / Storage
4 checksCondition
Garage door opens, closes, and auto-reverses (if powered)?
Notes
Photo of garage / parking area
Outdoor Area
4 checksCondition (yard, balcony, patio)
Stairs, deck, railings (if any) in safe condition?
Notes (landscaping, fence, debris, etc.)
Photo of outdoor area
Keys & Access
4 checksNumber of unit door keys transferred
Number of mailbox keys
Number of garage / building / amenity keys or fobs
Garage opener, gate fob, or access codes documented?
Overall Notes & Acknowledgment
4 checksOverall notes — any pre-existing damage, special agreements, or items to flag
Both parties present at this inspection?
Tenant acknowledgment
Type the tenant's full legal name to acknowledge the condition as documented.
Landlord / property manager acknowledgment
Type your full legal name to acknowledge the condition as documented.
Yours to edit
Not quite how your site runs?
Clone it and the checklist becomes yours in seconds. Reword a checkpoint, drop in a whole new section, flag what's critical, and add photo or signature fields wherever proof matters. No code, no form-building.
Field procedure
How to run this inspection
Walk the site area by area. Mark each checkpoint Pass, Fail or N·A as you go, and add a photo on any Fail to document it for the report.
STEP 01
Inspection Information
Capture the basics and answer the presence checks below — they determine which rooms appear in the rest of the checklist.
STEP 02
Parties
The people on record for this report.
STEP 03
Utilities & Meters
Record meter readings so the right party is billed from this date. Take photos of each meter face.
STEP 04
Lead-Based Paint
Federal disclosure: a lead-paint pamphlet must be provided to tenants in any pre-1978 building.
STEP 05
Living Room
Record the condition observed today. Take a photo even if the room is in good condition — it's evidence at move-out.
STEP 06
Dining Room
Skip if no separate dining room.
Run your first Move-In / Move-Out Condition Report today
Clone the template, inspect from your phone, and hand over a finished PDF report before you leave the floor.